This guide takes a look at the requirements. The letter should clearly state the day that the maternity leave will start and when it will end. Once you are through writing the letter, please recheck the same for amendments, if needed. Your paternity leave and pay rights, and what you need to do when you and your partner are having a baby or adopting. Sara Williams] will be taking her maternity leave effective July 10, 1998. Most employers have policies that allow female employees maternity leave. Here's a sample welcome back letter to send to … You must mention the period for which you would like to take your maternity leaves. My baby due date is 28th November, and I wish to get admitted to hospital as soon as possible. This Maternity Leave Dates Confirmation Letter enables an employer to acknowledge an employee’s chosen start date for her maternity leave. As losing an employee for a temporary period is tough for the company so if the period is mentioned in the letter, it will become easy for the company to hire some other person for a particular period. Date: As with any formal letter, add the date of your letter a few lines below the address. Seeing as there could be years between the need for maternity leave in your business, it’s good business practice to have it stored for reference at a future date. Coronavirus and mental health at work; Supporting mental health in the workplace; Using occupational health at work; Dealing with workplace problems. Helpful blogs, articles, reports, infographics and much more, If you or any member of your team are having issues we are always here to help. My model letter is designed for you to use when an employee has failed to return to work on the date that she was expected to return, and has not been in touch to indicate that, for example, she is sick and unable to return, or that she has decided not to return. This site uses cookies. I am writing to let you know that I’m pregnant and that my baby is due [insert your due date here]. Under the Family Medical Leave Act (), enacted in 1993, most expecting parents, including adoptive ones, are entitled to 12 weeks of unpaid leave within a calendar work year.If a company has more than 50 employees, the Act requires an employer to retain the employee's position during her leave and to provide the same medical benefits as if she were working. After all, they do have maternity leave entitlement. In it, you should point out when their maternity leave begins and ends. You already know that I am nearing my delivery date, and I wish to avail my full maternity leave along with my annual leave allowance, as I have my full yearly leave allowance unused. Offer your support, letting him know that you're grateful and relieved to have him back and that your door is always open. KIT days help staff on maternity to stay familiar with their job and colleagues, and can help make their return to work easier. 22rd February 2017. Use the maternity notification deadline calculator to give an employee an indication of by when they must provide their official maternity notification, and the earliest they can start their maternity leave. Sales Staff] From: [YOUR NAME] Date: [DATE, ex. I will join the office in November 2009, and I will make sure that you will be informed about any changes in the plans. Remember, too, that your staff member can decline to attend a KIT day. Ask for leave extension and suggest a new date. Below mentioned is a sample of an Employee Maternity Leave Letter. During your employee’s maternity leave, you can arrange a maximum of 10 statutory (but optional) ‘keeping in touch’ (KIT) days on which the employee can come back into work. When a staff member is pregnant, eventually they’ll need to take time off to prepare for their newborn. While it means your business will need to arrange cover, first of all you’ll usually receive a written (or verbal) request for maternity leave. Do not allow this demand hinder you. But in the build-up to their eventual return, you should draft a return from maternity leave letter template from employer to the employee. Remember that KIT days aren’t mandatory. There are plenty of opportunities to land a Maternity Leave Letter to Employer position but it won’t just be handed to you. First and foremost, it is vital to inform the concerned person about your pregnancy and due date of delivery. Considering all the facts, I hope that you will process my leave application at the earliest. First and foremost, it is vital to inform the concerned person about your pregnancy and due date of delivery. I hope you will understand my situation and grant me leaves for __________ months starting from ___________. These days companies are offering maternity leaves to their female employees when they need the same. Get support or login today. Please accept this letter as formal notification of my plan to commence maternity leave in 10 weeks time, on 9 April 2018, with an anticipated return date of 9 January 2018. Save time on your payroll reporting with our easy-to-use online tool. Sara Williams] We are pleased to announce that [NAME, ex. I intend to start my maternity leave on November 22 and return to the office on February 24, barring any unforeseen issues with my pregnancy and delivery. From your side, an employee can ask for more time off but this is likely to be leave or holiday time they won’t receive pay for. This letter is to inform you that your maternity leave request has been reviewed and approved. Family is important to many people, so providing a maternity leave and pay isn’t just something you’re legally obliged to do. Registered in England and Wales No: 9283467. We understand that you will have to be absent from May 15 to June 15. Becoming a mother is one of the best given by God, and every woman must enjoy every phase of their pregnancy. Goodbyes could be tough. On-arrival notice (optional): You may include a note advising that the letter is personal, if you wish. I have enclosed my MATB1 certificate which confirms my due date. The maternity leave letter of intent is submitted to an employer when requesting the time-off necessary to give birth, recover, and care for the newborn baby. Well, it’s pretty simple. Dear Ms Williams, I am writing to confirm that I am pregnant, and that my baby is due in the week Sunday 1st June – Saturday 7th June. I hereby, would like to inform you that I am in the final stage of my pregnancy and the due date for the delivery is ___________. Maternity leave is a temporary leave which is granted to expected mothers for the term before and after the birth of their child. And this is an appreciated step taken by the companies by providing maternity leave to their female employees when they need it. But a maternity leave letter from employer to employee will confirm you've received your their note. Right here's whatever you have to understand to write a letter that really offers your abilities. Registered Office (UK): Bright HR Limited, The Peninsula, Victoria Place, Manchester, M4 4FB. Crafting a Maternity Leave Letter to Employer that catches the attention of hiring managers is paramount to getting the job and LiveCareer is … Want to know how the most popular HR software for SMEs got started? But what should you write in your response? These two employment…. Your staff member may approach you about how to format a maternity letter to employers. We can help you with a sample letter for maternity leave and all other issues relating to employee time away from work. The tone of the letter should be polite and genuine. example-email@example.com. Employee Maternity Leave Letter Writing Tips. Maternity Leave Letter To Employee from d25skit2l41vkl.cloudfront.net. If they don’t inform you, they can’t legally claim for leave. And if you need a sample letter for maternity leave of absence, you can contact us and we provide you with an example of what to expect. If it is unknown when the employee can return to work, then it needs to state that. This Letter asking employee on maternity leave if she intends to return to work can be used by employers to make informal enquiries of employees on maternity leave as to whether or not she intends to return to work from maternity leave and on what date. Maternity leave and pay calculators. By doing this, they are expressing their generosity, and the organization also gets for the employee’s absence, and they can look for the alternative in the meantime till she joins back. A good health of an employee is what is required for good performance. My gynecologist has advised me to get admitted to the hospital at the earliest. How to handle an employee's maternity leave and pay. Patricia Gomes Software engineer Infotech Solution, Pvt. BrightHR is smart software that transforms your people management. Bright HR Limited is authorised and regulated by the Financial Conduct Authority for the sale of non-investment insurance contracts. Do keep in mind, though, that your employee can send you a maternity leave extension letter for baby care. In my absence, my responsibilities will be taken care by __________________. You can use this maternity leave extension letter in UK, India, Canada, Australia and other countries of the world. As with the sample maternity leave letter to employer, if you need to establish a template response letter then you can contact us directly for support. But it can also act as a template for the other occasions you may need it. Please find enclosed my medical reports for your reference. This letter is written by … Tel: 0800 783 2806. You must … A maternity leave letter to employers should include information such as: The fact they’re pregnant and when they expect the childbirth. Therefore, I would like to avail my maternity leaves for the period of ______________ months. But should you pay more than the legal…, When one of your employees goes on maternity leave, their statutory employment rights stay protected — including their right to return to…, Zero hour contract maternity rights depend, in certain instances, on whether someone is an  employee or a  worker . Announcement Re Employee on Maternity Leave To: [RECIPIENT, ex. The Number 1 Letter Writing Website in the world, Last Updated On January 2, 2020 By Letter Writing Leave a Comment. Get in touch with us straight away on: 0800 783 2806. A maternity leave letter to employers should include information such as: Remember, you must confirm or deny the notification within 28 days of receiving the letter. Letter To An Employee Who Has Failed To Return To Work After Maternity Leave. It’s also a…, Statutory Maternity Pay (SMP) is what you need to pay your staff while they're on maternity leave. I have spoken to Ms. Kelly, and she will be handling my responsibilities till I return. You must mention the period for which you would like to take your maternity leaves. My gynecologist has advised me to complete bed rest in my final stage and to get admitted to the hospital as soon as possible. Don't overwhelm him with questions, lay on the sympathy, or act like nothing happened. It’s possible they simply don’t know, so it’s a good idea to have a template available to supply them with. Find out more in the privacy section of our Terms and Conditions. Plus, scroll down to see an example cover letter you could make use of to craft your personal. All Letters » Maternity Leave Extension Letter Sample. This letter is to inform you of the dates I wish to take my maternity leave. The fact they’re pregnant and when they expect the childbirth. Mr. Samuel Peterson HR Manager Infotech Solutions, Pvt. If you need advice with how to set up a maternity return to work letter from employer (template), you can contact us for assistance. [If your company has already provided this to you] I would like to start my maternity leave and pay on [insert the date you’d like to start your maternity leave]. Managing your employee's maternity leave and pay. Make sure you use uppercase for this, eg: ‘PERSONAL’ or ‘CONFIDENTIAL’. I Naomi Delp working in your consultancy as a chief software engineer. The letter also explains that there is no requirement for an employee to take a KIT day and that the employer is under no obligation to provide any KIT days. If your employee fails to acknowledge your reminder letter and has made no other contact during her maternity leave, don’t just assume she’s not intending to return from maternity leave. A leave application for maternity leave may be addressed to communicate to the boss in your office or school principal if you are a teacher. Instead, wait until her due return date and only then if she fails to turn up make reasonable enquiries to establish why. A maternity letter to employees is good business practice, although it’s not mandatory to keep one on record. Use our free Employee Maternity Leave Letter to help you get started, Sub:___________________________________________________________. By continuing to browse the site you are agreeing to our use of cookies. A maternity leave letter is written when a female employee wants to request her employer for time off to prepare for the coming of the baby or she needs some rest. You might never need to bring the employee into work and they might not want to during their time away from work. If they don’t inform you, they can’t legally claim for leave. When they would like the maternity leave to start (the earliest time is 11 weeks before childbirth). Employee Maternity Leave Letter Writing Tips. A maternity leave request letter, when properly written, is a great way to set expectations for all involved so that once your newborn arrives you're able to place the appropriate focus on new parenthood and bonding, worry-free, with your little one. Maternity Leave Application in English: Maternity Leave Application is a kind of a formal letter that is addressed by an employee asking for leave.Leave application can be addressed for many reasons out of which, one is Maternity leave Format. A maternity leave letter is a professional way to communicate with your employer that you intend to take maternity leave at the end of a pregnancy. During your employee’s absence, there could be various keeping in touch days (KITS)—after these your employee will eventually return to work. Employers should adjust the content to suit their own requirements and/or seek further advice on what is applicable. Kindly process my application and approve my leave as soon as possible. Check the one shown below. There are some formats or things that you need to specify in an employee maternity leave letter to get approval. I am writing this letter to officially inform you that I will be availing of my maternity leaves for three months w.e.f 1st September. But you can also add details such as the rate of pay and any KIT days they need to attend (more on that below). I want to avail of maternity leave of one year starting from 22 November. Maternity, paternity and adoption; Parental leave; Coronavirus (COVID-19) Health and wellbeing. It could be something like: ‘Maternity Leave Request’. Maternity Leave Letter To Employee. Introduce yourself and indicate the date when your leave normally expires. In that you can establish how you want to welcome the individual back to work, so you can explain the process they should follow. It also ensures that everyone understands the dates of your absence and how your workload will be managed in your absence. Make sure that they are valid and make sense. Don’t just take our word for it, find out how we’ve helped other small businesses, just like yours. Both in person and also in composing. It also tells the employee when she is expected to return to work. How to request for maternity leave extension, step by step? Subject line: Keep the subject of your email short and to the point. Your paternity leave, pay and other rights. July 5, 1998] Subject: [NAME, ex. Details on whether they qualify for 52 weeks of maternity leave (which most pregnant employees can claim). This is a letter that can be used to notify an employer of an employee's intention to take maternity leave.It fulfils the employee's duty to notify the employer of any intended maternity leave and requests that the employer responds with further information regarding pay. This letter sets out the arrangements for keeping in touch (KIT) days during an employee's maternity leave, explaining what KIT days are for and what the employee will be paid for their time. Pregnant employees are entitled to the following as part of their maternity leave: Time off for ante-natal appointments; Up to 52 weeks off (26 weeks Ordinary Maternity Leave and 26 weeks Additional Maternity Leave) The length of time they have worked for you or the number of hours they work does not affect how much maternity leave they can take Maternity Leave Letter To Employee from d25skit2l41vkl.cloudfront.net Should you always send a cover letter? Ltd. Argentina. For this, they are required to write a maternity leave letter and also mention the specified period for the same. template letter maternity leave employer best of 9 sample template Free Cover Letter 2018 letter template informing employer of Free Cover Letter Templates letter template maternity leave notice Exactly how to shut your cover letter. Maternity Leave Confirmation Letter. A suggestion for when the possible return to work date may be. Maternity Leave Extension Letter Sample Extend maternity leave letter sample from job in office, school, principal, manager or boss for females after the child delivery or pregnancy period. Ready to join over 10,000 small companies loving BrightHR? This sample document has been prepared as a guide for employers. You must enclose documents supporting your cause for the records. You found an interesting new task uploading as well as are preparing to send your resume, yet just what concerning a cover letter? Submit your letter of maternity leave as soon as possible; The best for a working woman to do, when she discovers she is pregnant and is given the hands up by her doctor that she’s in the safe period of her pregnancy, which is usually after three months, is hand in her letter for maternity leavev request. Thank you for informing me of my Maternity Leave entitlement and for the enclosed Maternity Policy. Employers want to be kept in on the loop. The employer must send this letter within 28 days of receipt by the employer of the employee’s notification of maternity leave plans. Keep a copy of your maternity letter to employee on file so you can refer to it at a later date if you need to. Ltd. As you are aware that I am in the last stage of my pregnancy, and the due date for the delivery is 8th September. As part of your maternity leave policy, you should also have a template you can use to send back to your employee. We wish you a safe and relatively easy delivery and look forward to seeing you and your baby very soon! Sample notice letter giving notice for Maternity Leave and Pay. You’ll also need to acknowledge this request in written form—it’s good business practice to always have important events like this detailed for your records. Provide reasons. Dear Mr. Simpson, I am writing to inform you of my pregnancy and my intention to take the allotted 12 weeks of maternity leave available to me. Already a BrightHR customer? I have attached a medical certificate confirming my pregnancy and expected date of delivery. Most businesses follow a specific maternity leave term, others may differ in their policies regarding permitting maternity leaves. ; Use the additional maternity leave end date calculator to work out the end date of an employee's additional maternity leave. I would like to start my maternity leave and pay on [insert the date you’d like to start your maternity leave]. When they would like the maternity leave to start (the earliest time is 11 weeks before childbirth). Have spoken to Ms. Kelly, and what you need to take my maternity leave letter... Do have maternity leave letter to help you get started, Sub: ___________________________________________________________ and approved straight away on 0800...: Bright HR Limited is authorised and regulated by the Financial Conduct Authority for the other occasions you include... Their eventual return, you should point out when their maternity leave letter to employee time away from work enclose... Be handling my responsibilities till i return a baby or adopting how your workload will be taken care __________________! Taken by the Financial Conduct Authority for the term before and after birth! Enquiries to establish why offer your support, letting him know that you 're grateful and relieved to have back... Samuel Peterson HR Manager Infotech Solutions, Pvt be polite and genuine one the. 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Our use of cookies just take our word for it, you should draft a return from maternity and!